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Introduction to the Attendance Department
This section will give you a broad overview of the items that the Attendance Department takes care of.
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Everything P-Reporting
This section will walk you through the initial steps of prepping for P-Reports, through the workflow process, the upload of data to the State Software, the download of reports and certificates, and the submission of P-Reports.
- P-Reporting in a Nutshell
- P-Reporting Workflow
- How to create an Attendance Reporting Calendar using an excel template
- How to verify P-1, P-2, P-3 Cut-off
- How to Download and Install the State Software
- How to create an account on State Software
- How to load data to State Software
- How to Extract DAT file from State Software
- How to save reports from State Software
- How to save certificate pages from State Software
- How to calculate Basic Aid ADA
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PowerSchool Audit Items
In order to run the most accurate Attendance Reports from PowerSchool, we need to audit the items that affect the reports' output which includes the setup for Attendance.
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Reporting Period Audit Items
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Ongoing Clerical Duties
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Submission Reports
How to create an account on State Software
Once you have gotten final approval from the school to load the data onto the state software, you will need to create an account on the software. To do so:
1. Open the software
2. Click on New User
3. In the field Contact Name, enter the school name and then your name (ie. Troika Vicky)
4. Select Charter School next to the User Group field
5. Select the County that the school falls under
6. Select the School District that the school falls under
7. Select the School
8. Enter your Phone number (213)293-3977 ext. ***
9. Enter your email address
10. Click OK
Once you click OK, you will be re-directed back to the main page and the account should now appear under the Please Select User: drop-down menu.
