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Introduction to the Attendance Department
This section will give you a broad overview of the items that the Attendance Department takes care of.
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Everything P-Reporting
This section will walk you through the initial steps of prepping for P-Reports, through the workflow process, the upload of data to the State Software, the download of reports and certificates, and the submission of P-Reports.
- P-Reporting in a Nutshell
- P-Reporting Workflow
- How to create an Attendance Reporting Calendar using an excel template
- How to verify P-1, P-2, P-3 Cut-off
- How to Download and Install the State Software
- How to create an account on State Software
- How to load data to State Software
- How to Extract DAT file from State Software
- How to save reports from State Software
- How to save certificate pages from State Software
- How to calculate Basic Aid ADA
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PowerSchool Audit Items
In order to run the most accurate Attendance Reports from PowerSchool, we need to audit the items that affect the reports' output which includes the setup for Attendance.
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Reporting Period Audit Items
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Ongoing Clerical Duties
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Submission Reports
How to Extract DAT file from State Software
Once you have loaded all the data onto the state software, you need to extract the DAT file. To do so:
1. Make sure that the school is highlighted in black and is Selected YES
2. Make sure that all the reports you will be extracting have YES selected next to them
3. Use the menu to click on File > Export > Certified Data
4. In the screen that pops up, click on the check box next to LEA(s)
5. Click on the check box next to Program(s)
6. Click on Export
7. Answer the following two questions on the screen that pops up:
A. Have you verified the certificate numbers for each program?
B. Do you wish to note any exceptions to the data you are certifying and submitting?
8. Then click OK to export the files
9. A popup screen that appears will let you know which files were exported successfully
10. Click on Close to exit out of the popup
11. Click Cancel to close out Export Certified popup box
