Introduction to the Attendance Department 1

This section will give you a broad overview of the items that the Attendance Department takes care of.

• Lecture1.1
  What type of services does the Attendance Department provide? 03 min

Everything P-Reporting 11

This section will walk you through the initial steps of prepping for P-Reports, through the workflow process, the upload of data to the State Software, the download of reports and certificates, and the submission of P-Reports.

• Lecture2.1
  P-Reporting in a Nutshell 03 min
• Lecture2.2
  P-Reporting Workflow 03 min
• Lecture2.3
  How to create an Attendance Reporting Calendar using an excel template 30 min
• Lecture2.4
  How to verify P-1, P-2, P-3 Cut-off 30 min
• Lecture2.5
  How to Download and Install the State Software 30 min
• Lecture2.6
  How to create an account on State Software 30 min
• Lecture2.7
  How to load data to State Software 30 min
• Lecture2.8
  How to Extract DAT file from State Software 05 min
• Lecture2.9
  How to save reports from State Software 30 min
• Lecture2.10
  How to save certificate pages from State Software 05 min
• Lecture2.11
  How to calculate Basic Aid ADA 15 min

PowerSchool Audit Items 5

In order to run the most accurate Attendance Reports from PowerSchool, we need to audit the items that affect the reports' output which includes the setup for Attendance.

• Lecture3.1
  How to Compare # of physical school calendar days to what is in PowerSchool 05 min
• Lecture3.2
  How to verify FTEID for current school year 05 min
• Lecture3.3
  How to verify which periods count for ADA 05 min
• Lecture3.4
  How to check PowerTools for Padded Enrollments 05 min
• Lecture3.5
  How to fix padded enrollments 05 min

Reporting Period Audit Items 3

• Lecture4.1
  How to Audit Monthly Student Attendance Report and Correct Errors in PS 30 min
• Lecture4.2
  How to Audit Attendance Summary by Grade Report and Correct Errors in PS 30 min
• Lecture4.3
  How to check for Negative Attendance by using the ADM/ADA by Student Report

Ongoing Clerical Duties 6

• Lecture5.1
  How to exclude Winter Break if applicable 05 min
• Lecture5.2
  How to update Attendance Tracker
• Lecture5.3
  How to identify school’s 20th Day
• Lecture5.4
  How to identify school’s enrollment count as of 20th day
• Lecture5.5
  How to upload Up-to-date files onto CV
• Lecture5.6
  How to create a Special Program at the District Level for ADA breakout purposes

Submission Reports 5

• Lecture6.1
  How to prepare Month 1 LAUSD Statistical Report
• Lecture6.2
  How to prepare Month 2 – Month 10 Statistical Report
• Lecture6.3
  How to prepare LAUSD Classification Report
• Lecture6.4
  How to identify a specific school’s month reporting range
• Lecture6.5
  How to prepare FICS Enrollment Report