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Introduction to the Attendance Department
This section will give you a broad overview of the items that the Attendance Department takes care of.
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Everything P-Reporting
This section will walk you through the initial steps of prepping for P-Reports, through the workflow process, the upload of data to the State Software, the download of reports and certificates, and the submission of P-Reports.
- P-Reporting in a Nutshell
- P-Reporting Workflow
- How to create an Attendance Reporting Calendar using an excel template
- How to verify P-1, P-2, P-3 Cut-off
- How to Download and Install the State Software
- How to create an account on State Software
- How to load data to State Software
- How to Extract DAT file from State Software
- How to save reports from State Software
- How to save certificate pages from State Software
- How to calculate Basic Aid ADA
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PowerSchool Audit Items
In order to run the most accurate Attendance Reports from PowerSchool, we need to audit the items that affect the reports' output which includes the setup for Attendance.
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Reporting Period Audit Items
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Ongoing Clerical Duties
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Submission Reports
How to save certificate pages from State Software
Once you have saved the reports, you need to save the certificates as well. To do so:
1. Make sure that the school is highlighted in black and is Selected YES
2. Make sure that all the reports you will be saving have YES selected next to them
3. Use the menu to click on File > Print > Certification
4. The Report will be saved as a PDF file. It will be saved under Attendance XXXX-XXXX (current school year) > P-X Reports (depending on what reporting period you are working on) > School Folder. The report should be saved as ReportName Certificate_PX_SchoolName. The order of how the certificated are printed are how they are listed on the Entry Screens. Typically, the first certificate would be the Charter Status Certificate, which would be saved as ie. “Charter Status Certificate_P2_Lennox”.
5. Once you save the Charter Status Certificate, the next Certificate should be the Attendance Charter School Certificate. That would be saved as ie. “Attendance Charter School Certificate_P2_Lennox”. Continue saving the certificates until you are finished.
6. Once you are finished saving all the certificates, a window should pop up identifying which certificates were printed. Simply click on Close to close out that window and return to the State Software.
