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CSMC Internal Attendance Development Program

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CoursesInternal Use OnlyCSMC Internal Attendance Development Program
  • Introduction to the Attendance Department 1

    This section will give you a broad overview of the items that the Attendance Department takes care of.

    • Lecture1.1
      What type of services does the Attendance Department provide? 03 min
  • Everything P-Reporting 11

    This section will walk you through the initial steps of prepping for P-Reports, through the workflow process, the upload of data to the State Software, the download of reports and certificates, and the submission of P-Reports.

    • Lecture2.1
      P-Reporting in a Nutshell 03 min
    • Lecture2.2
      P-Reporting Workflow 03 min
    • Lecture2.3
      How to create an Attendance Reporting Calendar using an excel template 30 min
    • Lecture2.4
      How to verify P-1, P-2, P-3 Cut-off 30 min
    • Lecture2.5
      How to Download and Install the State Software 30 min
    • Lecture2.6
      How to create an account on State Software 30 min
    • Lecture2.7
      How to load data to State Software 30 min
    • Lecture2.8
      How to Extract DAT file from State Software 05 min
    • Lecture2.9
      How to save reports from State Software 30 min
    • Lecture2.10
      How to save certificate pages from State Software 05 min
    • Lecture2.11
      How to calculate Basic Aid ADA 15 min
  • PowerSchool Audit Items 5

    In order to run the most accurate Attendance Reports from PowerSchool, we need to audit the items that affect the reports' output which includes the setup for Attendance.

    • Lecture3.1
      How to Compare # of physical school calendar days to what is in PowerSchool 05 min
    • Lecture3.2
      How to verify FTEID for current school year 05 min
    • Lecture3.3
      How to verify which periods count for ADA 05 min
    • Lecture3.4
      How to check PowerTools for Padded Enrollments 05 min
    • Lecture3.5
      How to fix padded enrollments 05 min
  • Reporting Period Audit Items 3

    • Lecture4.1
      How to Audit Monthly Student Attendance Report and Correct Errors in PS 30 min
    • Lecture4.2
      How to Audit Attendance Summary by Grade Report and Correct Errors in PS 30 min
    • Lecture4.3
      How to check for Negative Attendance by using the ADM/ADA by Student Report
  • Ongoing Clerical Duties 6

    • Lecture5.1
      How to exclude Winter Break if applicable 05 min
    • Lecture5.2
      How to update Attendance Tracker
    • Lecture5.3
      How to identify school’s 20th Day
    • Lecture5.4
      How to identify school’s enrollment count as of 20th day
    • Lecture5.5
      How to upload Up-to-date files onto CV
    • Lecture5.6
      How to create a Special Program at the District Level for ADA breakout purposes
  • Submission Reports 5

    • Lecture6.1
      How to prepare Month 1 LAUSD Statistical Report
    • Lecture6.2
      How to prepare Month 2 – Month 10 Statistical Report
    • Lecture6.3
      How to prepare LAUSD Classification Report
    • Lecture6.4
      How to identify a specific school’s month reporting range
    • Lecture6.5
      How to prepare FICS Enrollment Report

    How to verify which periods count for ADA

    Whenever the attendance reports are not calculating absences correctly, it might have to do with the Bell Schedule setup and which periods count towards ADA.
    To verify which periods count for ADA:

    1. On the left hand side menu, click on School under the black heading Setup

    2. Right click the Calendar Setup link under the black heading Calendaring and that link in a new tab

    3. Under the Calendar Setup tab, verify which Bell Schedule is being used for the day in question simply by locating the day and viewing which Bell Schedule is assigned for that day

    4. Once you have the name of the Bell Schedule, go back to the other tab and click on Bell Schedules under the black heading Calendaring

    5. Click on Edit Schedule next to the Bell Schedule in question

    6. Open each period in a separate tab by right clicking on the period # and clicking Open in New Tab

    7. Those periods who have the box checked off for Counts for ADA, are the periods that count towards ADA

    Let’s say a bell schedule counts three periods towards ADA and a student is enrolled in three classes with those periods that count towards ADA; if the student is not marked absent in all three periods, he will not come up as absent on the attendance reports. Students must be marked absent in all periods that count towards ADA in order to be properly marked as absent for that day.

    Prev How to verify FTEID for current school year
    Next How to check PowerTools for Padded Enrollments

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