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Introduction to the Attendance Department
This section will give you a broad overview of the items that the Attendance Department takes care of.
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Everything P-Reporting
This section will walk you through the initial steps of prepping for P-Reports, through the workflow process, the upload of data to the State Software, the download of reports and certificates, and the submission of P-Reports.
- P-Reporting in a Nutshell
- P-Reporting Workflow
- How to create an Attendance Reporting Calendar using an excel template
- How to verify P-1, P-2, P-3 Cut-off
- How to Download and Install the State Software
- How to create an account on State Software
- How to load data to State Software
- How to Extract DAT file from State Software
- How to save reports from State Software
- How to save certificate pages from State Software
- How to calculate Basic Aid ADA
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PowerSchool Audit Items
In order to run the most accurate Attendance Reports from PowerSchool, we need to audit the items that affect the reports' output which includes the setup for Attendance.
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Reporting Period Audit Items
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Ongoing Clerical Duties
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Submission Reports
How to verify which periods count for ADA
Whenever the attendance reports are not calculating absences correctly, it might have to do with the Bell Schedule setup and which periods count towards ADA.
To verify which periods count for ADA:
1. On the left hand side menu, click on School under the black heading Setup
2. Right click the Calendar Setup link under the black heading Calendaring and that link in a new tab
3. Under the Calendar Setup tab, verify which Bell Schedule is being used for the day in question simply by locating the day and viewing which Bell Schedule is assigned for that day
4. Once you have the name of the Bell Schedule, go back to the other tab and click on Bell Schedules under the black heading Calendaring
5. Click on Edit Schedule next to the Bell Schedule in question
6. Open each period in a separate tab by right clicking on the period # and clicking Open in New Tab
7. Those periods who have the box checked off for Counts for ADA, are the periods that count towards ADA
Let’s say a bell schedule counts three periods towards ADA and a student is enrolled in three classes with those periods that count towards ADA; if the student is not marked absent in all three periods, he will not come up as absent on the attendance reports. Students must be marked absent in all periods that count towards ADA in order to be properly marked as absent for that day.