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Introduction to the Attendance Department 1
This section will give you a broad overview of the items that the Attendance Department takes care of.
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What type of services does the Attendance Department provide? 03 minLecture1.1
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Everything P-Reporting 11
This section will walk you through the initial steps of prepping for P-Reports, through the workflow process, the upload of data to the State Software, the download of reports and certificates, and the submission of P-Reports.
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P-Reporting in a Nutshell 03 minLecture2.1
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P-Reporting Workflow 03 minLecture2.2
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How to create an Attendance Reporting Calendar using an excel template 30 minLecture2.3
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How to verify P-1, P-2, P-3 Cut-off 30 minLecture2.4
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How to Download and Install the State Software 30 minLecture2.5
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How to create an account on State Software 30 minLecture2.6
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How to load data to State Software 30 minLecture2.7
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How to Extract DAT file from State Software 05 minLecture2.8
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How to save reports from State Software 30 minLecture2.9
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How to save certificate pages from State Software 05 minLecture2.10
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How to calculate Basic Aid ADA 15 minLecture2.11
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PowerSchool Audit Items 5
In order to run the most accurate Attendance Reports from PowerSchool, we need to audit the items that affect the reports' output which includes the setup for Attendance.
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How to Compare # of physical school calendar days to what is in PowerSchool 05 minLecture3.1
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How to verify FTEID for current school year 05 minLecture3.2
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How to verify which periods count for ADA 05 minLecture3.3
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How to check PowerTools for Padded Enrollments 05 minLecture3.4
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How to fix padded enrollments 05 minLecture3.5
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Reporting Period Audit Items 3
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Ongoing Clerical Duties 6
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How to exclude Winter Break if applicable 05 minLecture5.1
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How to update Attendance TrackerLecture5.2
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How to identify school’s 20th DayLecture5.3
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How to identify school’s enrollment count as of 20th dayLecture5.4
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How to upload Up-to-date files onto CVLecture5.5
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How to create a Special Program at the District Level for ADA breakout purposesLecture5.6
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Submission Reports 5
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How to prepare Month 1 LAUSD Statistical ReportLecture6.1
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How to prepare Month 2 – Month 10 Statistical ReportLecture6.2
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How to prepare LAUSD Classification ReportLecture6.3
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How to identify a specific school’s month reporting rangeLecture6.4
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How to prepare FICS Enrollment ReportLecture6.5
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What type of services does the Attendance Department provide?
The Attendance Department assists with but is not limited to the following services:
- P-Reporting Submissions – Our department leads the P-Reporting submission from the initial stages (identifying the school’s cut-off dates, establishing best practices for Attendance Record Keeping, etc.) to the final stages (submission to the school’s authorizer per their instructions) and everything in between (auditing the school’s SIS attendance reports).
- Monthly District Attendance Reports Submissions – Our department leads the submission of the Monthly Attendance Reports to our client’s district authorizer in the format that it is requested.
- 20 Day Reporting Submissions – Our department leads the 20-Day Report submission and provides assistance in identifying all the components that need to be reported for the client school (expanding charters versus new charters).
- FICS Enrollment Report Submission – Our department assists our LAUSD client schools with their FICS Enrollment report as of the requested date.
- Attendance Portion of Prop 39 Reports – Our department has created a SQL report to quickly calculate the data needed for the Attendance Portion of the Prop 39 reports.
- Audit Document Preparation – Our department provides a copy of the P-Reports and any other requested documents in preparation and during a client’s Attendance Audit.
- Mock Audits – Our department provides our client’s with Mock Audits in which we identify any weakness or discrepancies during any of the Attendance Tracking process.
- ADA Projections – Our department provides ADA projections for clients schools who are seeking to expand their student population.
- Chronic Absenteeism Data Summaries – Our department helps clients identify those students who are meeting the Chronic Absenteeism threshold early in the school year in order to take corrective action.
- Best Practices for Attendance Record Keeping – Our department of experts have identified and created documentation for best practices for attendance record keeping designed specifically to ensure clients are Attendance Audit Ready.